Who it is for
- WooCommerce online shop/store owners
- Finance teams receiving messy order exports
- SMEs using Xero, QuickBooks, Sage or Dynamics 365 Business Central
- Businesses preparing for automation later
E-commerce Systems
E-commerce to accounting handover setup.
Online sales are not clean accounting by default. Mitrend Digital helps define how orders, payments, fees, refunds, delivery charges, customers and SKUs should be reviewed and handed over each month.
Standard functionality firstClean data and handoverPartner-led overflow where agreed
Problem
Payment payouts rarely match order totals. Fees, refunds, delivery charges and product codes can create messy month-end work when the handover is not defined.
What Mitrend Digital does
- Order flow review
- Payment, fee and refund mapping
- Delivery charge treatment
- Customer record rules
- Product and SKU mapping
- Monthly reconciliation pack
Deliverables
- Order-to-accounting workflow
- Export field checklist
- Reconciliation notes
- Monthly handover pack
- Automation readiness notes
Boundaries / exclusions
- Not a bookkeeping cleanup engagement
- Not tax advice
- Accounting corrections belong with Mitrend Accounting Services or the client's accountant
Process
How the work usually flows
Review orders, gateways, refunds and delivery fees
Map SKU and customer fields
Define monthly export and review routine
Document handover for finance or implementation partner
Example scenario
A practical use case
A WooCommerce seller receives Payfast payouts after fees and refunds. Mitrend Digital maps the order export, payout report, SKU list and finance handover pack so the accountant can reconcile without guessing.
FAQs
Questions about E-commerce to Accounting Handover
Why do orders and payouts not match?
Gateways deduct fees, batch payouts, hold funds, include refunds and treat delivery charges differently from order exports.
Can this link to Xero or QuickBooks?
Yes, but the handover logic should be clear before automation is added.
Can this prepare for Dynamics 365 Business Central?
Yes. SKU, customer and order fields can be structured for a future Dynamics 365 Business Central pathway.
Do you do the monthly bookkeeping?
No. Mitrend Digital defines the systems handover; bookkeeping belongs with Mitrend Accounting Services or the client's accountant.
Related
Services and resources that connect to this work
Fix Your Order Handover
Send the details you have. Mitrend Digital will confirm the right next step, documents required and estimated scope.